MyClubAdminMake running your club effortless with online bookings, automated payments by Direct Debit, registers, waitlists, award schemes and more with no monthly fee.
Less admin. More coaching.
The money turns up by itself.
Parents can pay as they go, monthly by direct debit or up front for the term. Unlike subscriptions you can amend Direct Debit amounts each month if required. If a payment fails we'll retry and remind them.
- Amount can change each month
- Failed payments retried and chased
- See who owes what at a glance
Parents book and pay on their phone.
No app to download. Parents see your timetable, pick a class and pay in a couple of taps. Full classes open a waitlist, so a space never sits empty.
- Works in any phone browser
- Class limits, so no overbooking
- Waitlists fill dropped spaces
Registers that work in the sports hall.
Coaches can take a register on any device, even with no signal. One tap marks the whole class present, then change the odd one who's late or off. Medical info, notes and emergency contacts sit next to each child's name.
- Mark all as present in one tap
- Works offline, saves when back in signal
- Medical, notes and emergency contacts on the register
Tell every parent in one go.
Hall closed? Kit change? Email one class or the whole club in one go, however many parents you have.
- Email as many parents as you like
- No copying email addresses
- Start from a template or write your own
And everything else you'd expect
- Childcare vouchers accepted
- Siblings on one payment
- Awards scheme
- Memberships and one-off items like kit
- Waitlists that fill dropped spaces
- Member and class categories
- Scheduled emails
- Sign-up forms and medical info
One plan. No monthly fee.
You pay a small fee per transaction, about 4p in every pound a parent pays. That's everything.
- Unlimited members, classes and coaches
- Direct Debits, invoicing and childcare vouchers
- Parent portal, online booking and trials
- Offline registers, custom forms and email
- Money goes straight to your club's bank
- No contract. Export your data any time
Move your club over in an afternoon.
Three steps, and you're taking bookings and payments.*
Upload your member list
Export a spreadsheet from your old system and upload it. Families, children and contact details come straight in.
Add your classes
Set your timetable, term dates, capacities and prices.
Invite your parents
Send parents their login. They book their classes and set up their own Direct Debit, so there's nothing for you to chase.
*Payments switch on once Stripe has checked your club's details, which can take a little longer.
Not enough time? We'll do it for you.
We import your members, build your classes and write the email that invites your parents. One-off £300.
Live in 30 days, or your £300 back.*
Book a free demoQuestions clubs ask us.
Money
What does it cost?
Nothing a month. About 4p in every pound a parent pays, including Stripe's fees, and less on larger Direct Debits. Tap "See what a payment costs" in Pricing for examples.
When does the money reach our bank?
Payments go straight into your club's own Stripe account. We never hold your money. Your first payout can take a little longer while Stripe checks your details, then money usually lands within 3 working days.
How does Direct Debit work?
Parents set up a Direct Debit once when they book. Each month it collects automatically. If a payment fails, it retries and the parent gets a reminder, so you don't have to chase.
Do you accept childcare vouchers?
Yes, built in. Parents can pay some or all of a fee with vouchers, and you see what's been paid and what's still owed in one place.
What happens if a direct debit fails?
We've got you covered, with automatic retries and notices to parents you won't have to lift a finger or have any awakward conversations.
Switching
How hard is it to switch?
Upload your member list, add your classes and invite your parents. Most clubs do it in an afternoon. Payments switch on once Stripe has checked your club's details. Short on time? We can do it all for you for a one-off £300.
Can we start with one class?
Yes. Many clubs move one class first, then bring the rest over within a few weeks.
What if we want to leave?
There's no contract. You can export your members and payment history whenever you like.
What if we pay you to set us up?
We do the whole switch for a one-off £300. If you're not taking payments within 30 days of sending us your member list and timetable, you get the £300 back. *Terms apply
Day to day
Do parents need an app?
No. Everything works in the browser on any phone, so there's nothing for parents to download.
Can coaches take registers with no signal?
Yes. Registers work offline and save once the phone is back online.
Is our data safe?
Card and bank details are handled by Stripe, so we never see them. Your members' data is only ever used to run your club, and is never sold or shared.
How do we get help?
The platform has a built in help page and the ability to contact a human if you're still stuck.
Ready for next term? Let's talk.
Book a free demo. We'll look at how you bill today and show you what it looks like on MyClubAdmin.